Complete this form by the Appeals submission deadline associated with the current funding cycle (usually within 5 business days of the Allocations Committee's decision notification) if you would like to appeal your SAF budget request results.
There are two grounds for appealing a funding decision:
1. Procedural Error – The appealing organization must prove that the Allocations Committee failed to adhere to its guidelines. The USGA Senate will then decide whether adherence was breached and, subsequently, whether to fund the RSO request in full or to uphold the Committee’s original decision.
2. Line Item appeal – The appealing organization must prove that a specific line item was reduced (i.e., the allocated amount is smaller than the requested amount), and that the reduction in funding is prohibitive to hosting the event. The USGA Senate will then decide whether to fund that particular line item in full, or to uphold the Committee’s original decision.
If the organization's appeal does not meet either of these grounds, the appealing organization will be notified.
An organization representative will need to attend the USGA Senate hearing to present the appeal. Senate session dates/locations can be found here.
Student Organizations may find that they have under/over estimated costs for parts of their program. In these instances, the organization may request a Line Item Transfer. Line Item Transfers may only be used to transfer allocated funds from one category classification code to another category classification code within an approved program.
Line Item Transfers are used for previously approved line items only. Any new or previously unfunded programs must be submitted to the Allocations Committee in the form of an SBR or SPOT Funding Request.
Line Item Transfer Requests must be under $1,000 and should be submitted to the Office of Student Activities & Greek Affairs for approval before the transfer and/or any related spending can occur.
If an event is cancelled, or is not going to occur in the form for which it was originally funded (e.g., the event was originally funded as a dance, but the organization now wants to have a dinner), it is considered an unapproved event and that portion of the budget will be frozen. The money will be removed from the organization's account and returned to the Student Activity Fund to be reallocated by the USGA Allocations Committee.
Ticket Distribution Form - Tickets submitted for distribution must be accompanied by this form. Incomplete forms will not be accepted and may delay the start date of your ticket sales. Ticket Distribution Forms must be submitted 6 business days prior to the first date of distribution.
If your organization is hosting an event at which alcohol is a component, this guest list form (including guests names and birthdates) must be submitted to SAGA no less than 3 business days prior to the event.
At any organization event involving alcohol, the hosting/sponsoring organization must designate a willing and sober representative that will remain present and abstain from consuming alcohol for the duration of the event.
Components to this form:
- Sober Representative contact information
- Name and date of the event to which this form corresponds
- Guest list document upload. Must include each guest's name and birth date, including year (can be Microsoft Word or Excel)
This Form is used to request to reserve Loyola ID Scanners to help track student participation at your events and your meetings. This technology is useful in archiving attendance and ensuring accurate data for who is coming to your programs! The benefits of this technology include:
Track attendance at events/meetings
Helps with archiving attendance at events/meetings
Assists with active membership roster based on attendance policy outlined in your constitution *if applicable*
Instant messaging for event attendees
Post event surveys
Excellent marketing tool
To check out a Orgsync ID Scanner, here are the guidelines:
Pickup and return of scanners must be during normal SAGA business hours M-F (8:30am - 5:00pm)
If event is not during normal business hours, the scanner/s must be returned by 10AM during the next business day
2 scanners maximum per event/meeting
Scanners may only be used for events that have previous Activity Request Form approval
RSOs traveling over 100 miles from the University’s Lakeshore Campus must submit a this Travel Information Form at least 10 business days in advance of travel date.
Each RSO participant traveling must sign a Waiver Form available for download through Orgsync. A Waiver Form must be submitted to the Office of Student Activities & Greek Affairs, DSC 127 no later than 48 hours prior to travel date.
Participants that are driving in private vehicles must complete a Driver Agreement at least one week prior to their departure. This agreement will state that the participant understands that their personal insurance will be used to cover any claims made.
Student Activities & Greek Affairs would like to thank you for contributing to the 2013 Welcome Week program. The end of summer/beginning of the academic year is an extremely busy time and your support and dedication to our students did not go unnoticed. This year, in particular, we certainly could not have done it without you.
SAGA hopes to continue to improve not only the Welcome Week program, but your department’s experience collaborating with us on future Welcome Week programs and initiatives, as well. We ask that you complete the following questionnaire by Thursday, October 10 for any event that your department hosted, as well as any event at which you were a Staff point person. For some of you, this may mean 2 form submissions. Your feedback is vital to ensuring a quality Welcome Week program is coordinated and implemented each year.