Complete this form within 5 business days of the Allocations notification if you would like to appeal your SAF funding request results.
There are two grounds for appealing a funding decision:
1. Procedural Error – The appealing organization must prove that the Allocations Committee failed to adhere to its guidelines. The USGA Senate will then decide whether adherence was breached and, subsequently, whether to fund the RSO request in full or to uphold the Committee’s original decision.
2. Line Item appeal – The appealing organization must prove that a partially approved line item was reduced (i.e., the allocated amount is smaller than the requested amount), and that the reduction in funding is prohibitive to hosting the event.
If the organization's appeal does not meet either of these grounds, the appeal will not be considered.
An organization representative will need to attend the USGA Senate hearing to present the appeal. Senate session dates can be found here.
Student Organizations may find that they have under/over estimated costs for parts of their program. In these instances, the organization may request a Line Item Transfer. Line Item Transfers may only be used to transfer allocated funds from one category classification code to another category classification code within an approved program.
Line Item Transfers are used for previously approved line items only. Any new or previously unfunded programs must be submitted to the Allocations Committee in the form of an SBR or SPOT Funding Request.
Line Item Transfer Requests must be under $1,000 and should be submitted to the Office of Student Activities & Greek Affairs for approval before the transfer and/or any related spending can occur.
If an event is cancelled, or is not going to occur in the form for which it was originally funded (e.g., the event was originally funded as a dance, but the organization now wants to have a dinner), it is considered an unapproved event and that portion of the budget will be frozen. The money will be removed from the organization's account and returned to the Student Activity Fund to be reallocated by the USGA Allocations Committee.
Ticket Distribution Form - Tickets submitted for distribution must be accompanied by this form. Incomplete forms will not be accepted and may delay the start date of your ticket sales. Ticket Distribution Forms must be submitted 6 business days prior to the first date of distribution.
If your organization is hosting an event at which alcohol is a component, this guest list form (including guests names and birthdates) must be submitted to SAGA no less than 3 business days prior to the event.
At any organization event involving alcohol, the hosting/sponsoring organization must designate a willing and sober representative that will remain present and abstain from consuming alcohol for the duration of the event.
Components to this form:
- Guest list document upload. Must include each guest's name and birth date, including year (can be Microsoft Word or Excel)
Spring 2014 Student Organization Fair Registration FormTuesday, January 28, 2014
3pm - 6pmGentile Arena
Org Fair registration will open on December 3 and will be closed at 4:59pm on January 17.
Space is limited, and reservations will be granted on a first come, first served basis. Please note that completion of this registration form does not guarantee space at the fair - tables are confirmed via email on/by Wednesday, January 22, 2014.
As we work to accommodate as many organizations as possible, you may be required to share a table. Thank you for your flexibility on this matter.
The Fall Organization Fair is only open to fully renewed student organizations (organizations must have up to date registration on OrgSync as of December 1, 2013).
PLEASE NOTE THESE IMPORTANT POLICY UPDATES:
There is a limit of 2 representatives per organization at any one time. Representatives can change throughout the Fair, but there should not be more than 2 at once. This is to help prevent overcrowding behind the tables, which has been a problematic issue in the past.
Distribution of food and/or beverage is PROHIBITED. This policy will be strictly enforced. Any food/beverage being handed out will be confiscated and thrown away; please do not bring it in the first place!
Contact the SAGA office for any assistance: 773/508-8850 or email@example.com.
RSOs traveling over 100 miles from the University’s Lakeshore Campus must submit a this Travel Information Form at least 10 business days in advance of travel date.
Each RSO participant traveling must sign a Waiver Form available for download through Orgsync. A Waiver Form must be submitted to the Office of Student Activities & Greek Affairs, DSC 127 no later than 48 hours prior to travel date.
Participants that are driving in private vehicles must complete a Driver Agreement at least one week prior to their departure. This agreement will state that the participant understands that their personal insurance will be used to cover any claims made.
Student Activities & Greek Affairs would like to thank you for contributing to the 2013 Welcome Week program. The end of summer/beginning of the academic year is an extremely busy time and your support and dedication to our students did not go unnoticed. This year, in particular, we certainly could not have done it without you.
SAGA hopes to continue to improve not only the Welcome Week program, but your department’s experience collaborating with us on future Welcome Week programs and initiatives, as well. We ask that you complete the following questionnaire by Thursday, October 10 for any event that your department hosted, as well as any event at which you were a Staff point person. For some of you, this may mean 2 form submissions. Your feedback is vital to ensuring a quality Welcome Week program is coordinated and implemented each year.